The Employee Lookup field displays if you have proxy rights to create expense authorizations on behalf of other employees. Click to display all employees for whom you are designated as a proxy. As a proxy user, for example, you choose the employee on whose behalf you are acting and then click Select.

After the Wizard refreshes, information available to that employee when completing the expense authorization, such as access to specific charge types, is available to you. You can complete the form as you normally would if you were entering your personal expense authorization.

If you have created expense reports for others, the reports display in Table View along with any personal expense authorizations. These are distinguished from each other by the following fields in Table View

• Created By - This identifies the expense report creator: 'Self' if the employee created the expense report, or 'Proxy' if another employee, for instance, a supervisor, created the expense authorization on that employee's behalf.
• Role - This column displays the role of the expense report creator. If the employee created it on his or her own behalf, the entry is 'Employee.' If a proxy created it, the proxy's role displays, for example, 'Primary Supervisor.'

Click to select the expense authorization type on which to base the authorization. The valid expense authorization types are those that are linked to the expense class of the employee and that have the Expense Authorization field set to Required or Optional. If this is a copied authorization, this field is non-editable. If there is only type available, it displays in the field by default.

Select this check box if this is a blanket authorization. Blanket authorizations are used to cover expenses that will occur over a period of time, such as for a series of upcoming business trips. In such cases, multiple expense reports will be submitted against the same authorization.

This field appears only if the authorization type you selected allows blanket authorizations. After more than one expense report is attached to the authorization, the Blanket Authorization check box is disabled, and the authorization cannot be changed to a non-blanket status.

This field defaults to the current date. To change the date, enter it manually, or use to select a date. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The date you enter or select in the From field automatically displays in the To field. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."

The date you enter or select in this field automatically displays in the Start Date field of the Locations tab. If you change the From date of an existing expense authorization within the Purpose tab, Time & Expense will prompt you to update the Start Date within the Locations tab.

Select this check box if the From Date you entered represents the first day of the trip. If it is a continuation of the trip, leave this check box clear.

This field is initially blank, but after you select a date in the From field, that date displays as the default date in the To field. To change the date, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the left and the next month on the right. Click the arrows at the top of the calendar to navigate to a different month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."

The date you enter or select in this field automatically displays in the End Date field of the Locations tab. If you change the To date of an existing expense authorization within the Purpose tab, Time & Expense will prompt you to update the End Date within the Locations tab.

Select this check box if the To Date represents the last day of the trip. If the trip will continue and be entered on a separate expense report, leave this check box clear.

This field displays only if the expense authorization is for a per diem expense report type.

Enter the purpose for the expense authorization.